FOR COACHES AND SMALL CLUBS
Your first camp live this afternoon. Nothing to learn.
FormSide for coaches is a booking system for a solo coach or small club running a few camps a year. It is free while in beta, needs no card and takes no commission; parents book on a phone with no account, and you run the desk from yours.
NO CARD TO START · NO COMMISSION · PHONE-FIRST FOR PARENTS
THE WALKTHROUGH
Your first camp in 20 minutes.
Five screens, in the order you meet them. The longer version, with what to put on the form and what to print, is the Saturday-morning checklist.
- 01
NEW CAMP
Easter Goalkeeping4 DAYS30 Mar – 2 Apr09:00–15:00Price£140 · £40/DAYPlaces24Create the camp
Name, dates, venue, price and how many places. Whole week or by the day. Add a sibling discount or a deposit if you want one.
Bookings and programmes - 02
PAYMENT ROUTES
Bank transferONCard via StripeONDeposit£40Balance due7 DAYS OUTSay how you want paying
Put in your bank details for transfers, connect Stripe for cards, or both. Cash at the desk is recorded the same way.
Payments - 03
PUBLIC PAGE
formside.co.uk/camps/easter-goalkeeping
Live. Shared to the parents’ group.
Share the link
Your camp has a public page the moment you publish it. Paste the link into the WhatsApp group, your socials or an email. That is the marketing.
Reviews and marketing - 04
BOOKING · 21:14
Children2Deposit paid£80Balance£200 · 23 MARPassesSENTParents book on their phone
No account, no app. One form for all their children, a place held while they type, and a QR pass by email as soon as they pay.
Families - 05
DESK · 08:55
Checked in19 / 24Medical flags3Still owing1Collected byRECORDEDRun the day from your phone
Scan each pass at the door. Medical notes show up as the child arrives, and sign-out records who collected them.
Registration desk
BEFORE AND AFTER
What you stop doing by hand.
Six jobs most coaches do on a Sunday night. Still on a sheet? Read moving from spreadsheets.
A Google Form and a spreadsheet of who has paid
One booking form; every payment and reference matched to a child
Chasing balances by text the week before
Reminders go out on their own before the deadline
Scrolling the bank app for a transfer called “camp”
Every booking has its own reference that matches itself
Medical notes in a separate email you hope you saved
Allergies and medication on the register as each child arrives
A printed register and a pen for sign-out
A QR scan, and the name of who collected whom
A WhatsApp message asking “how was it?”
Every family asked an hour after camp; reviews land on your page
ON THE DAY
The desk is your phone.
Scan the pass, not a list
Every child has a QR pass unique to their booking. Scan it with your phone camera and they are checked in, with the time and your name against it.
Medical notes in front of you
Allergies, medication, conditions and the emergency contact are on the roster as the child arrives, not in a spreadsheet tab.
Who collected whom
Sign-out records the adult who collected each child. If a parent asks a week later, the answer is there.
Cash still counts
A balance paid in cash at the door is recorded against the booking like any other payment, so the numbers still add up.
GETTING PAID
Transfer, card or cash. Deposits if you want them.
Bank transfer
Families get your bank details and a unique reference with a deadline. The place is held while it clears; when it lands you mark it paid, or import your statement and let the references match themselves.
Card, through your own Stripe
Connect your Stripe account and card payments go straight to you. Stripe charges its own processing fees at its published rates; FormSide takes nothing.
Deposits and instalments
Ask for a deposit to secure the place and collect the balance by a date you set, or offer instalments that charge the saved card automatically when they fall due.
How payments work, or the longer read on deposits, instalments and bank transfers.
WHAT IT COSTS
Free while we are in beta. No commission, ever.
Every feature, unlimited live camps and team members, and nothing charged until the beta ends. We will give notice before that, and nothing you have published will be taken down. Paid plans are listed from £15 a month, for information only, on the pricing page.
Monthly fee
£0 during beta
Card to start
None
FormSide commission
0%, on every plan
Card processing
Stripe’s published rates, paid to Stripe
Bank transfer
No fee
Live camps and team members
Unlimited during beta
QUESTIONS COACHES ASK
Before your first camp.
Anything else is in the help centre. How we look after children’s data is on the trust page.
01How long does it take to set up a camp on FormSide?
Setting up a first camp on FormSide takes about twenty minutes. You create a workspace with your email, enter the camp's name, dates, venue, price and capacity, add your bank details or connect Stripe, and publish. The public camp page and booking form exist as soon as you publish, and you can share the link straight away.
02Does FormSide cost anything for a solo coach?
No. FormSide is free while it is in beta: no monthly fee, no card needed to start, no limit on live camps or team members, and no commission on bookings. Families pay you directly, by bank transfer or through your own Stripe account. Notice will be given before pricing changes, and the commission stays at zero whatever happens.
03Do parents need an app or an account to book?
No. Parents book from the camp page on their phone with no sign-in and no app. A place is held while they fill in the form, and they receive a confirmation and a QR admission pass by email. If they later create an account with the same email, every booking, balance and pass appears together.
04Can I run the registration desk from my phone?
Yes. The registration desk works in the phone browser. Scan each child's QR pass to check them in, see medical notes and emergency contacts as they arrive, record a cash payment at the door, and sign each child out against the adult who collected them.
05Can families pay me by bank transfer instead of card?
Yes. Bank transfer works from day one without a Stripe account. Each booking gets its own payment reference and deadline, the place is held while the transfer clears, and you mark it paid when the money arrives, or import your bank statement and let the references match automatically. Card payments can be added later by connecting Stripe.
06Can I run a weekly training block as well as a holiday camp?
Yes. Set the programme type to weekly, pick the weekday, session time, number of weeks and any half-term to skip, and FormSide works out the dates. A family books the whole block in one go, every session date appears on their pass, and capacity, payments, the waitlist and the register work exactly as they do for a camp.
FREE TO START
Put the camp up tonight. Take the first booking tomorrow.
Twenty minutes, no card, no contract. Running a club with a team? See FormSide for clubs. Want the full feature list first? Start with bookings and programmes or insight and integrations.