Sports camp booking software for everything after the money lands.

A training block is sold the same way as a camp: pick the weekday, the session time, how many weeks it runs and any half-term to skip, and FormSide works out the dates. Families book the whole block in one go and see every session date on their confirmation and on the admission pass.

Because a programme reuses the camp model rather than a parallel one, everything else keeps working — capacity, payments, instalments, the waitlist, the register and the review request an hour after the last session.

Skip a week and the block runs a week longer so the family still gets the sessions they paid for. The pass lists the dates a programme actually meets, taken from the booking’s own snapshot, so a later change to the pattern never rewrites what someone already bought.

Every child has a pass that is unique to their booking. Scan it on a phone at the door and they are checked in, with the time and the name of the staff member who did it. Sign-out works the same way, and records who collected them.

Medical notes, allergies and emergency contacts surface as the child arrives — flagged on the register, not buried in a spreadsheet tab. Coaches see the safety roster they need for their camp and nothing else: no bank details, no payment history, no other camps.

A balance paid in cash at the desk still counts. The register is live across every device, prints cleanly, and leaves a custody trail you can stand behind if a parent ever asks.

Split the attendees into coach groups — drawn up by hand, or dealt out evenly by age or surname — each with a coach and a colour so the desk can tell them apart at a glance. A coach named on a group sees only their own group on the roster and the register.

When something happens — an injury, a child feeling ill, a safeguarding concern, behaviour, a near miss — a coach records it against the camp and the child from the desk. Managers edit, resolve, and with one confirmed click email the family the organiser’s own account of what happened and what was done. Witness names never leave the log.

Analytics draws everything from the same ledger the accounts use, so the numbers agree with your bank statement. Pick the last 30 days, this term, the last 12 months or all time and every figure is shown against the previous period.

Money received, refunded and net by month. Bookings confirmed, cancelled and expired. Fill rate per camp. New families against repeat bookings, with the share of families who came back. Average rating and response rate from reviews. Which payment channels families actually use.

Owners, admins, finance and managers can see it; coaches cannot. The per-camp table downloads as CSV for your committee or your accountant.

Families can download a JSON copy of everything held against their email, and schedule erasure with a seven-day grace period. Organisers answer subject access requests from the booking page with the same export and anonymise tools, and every export and erasure lands in a privacy log.

Set a retention period for your organisation — anywhere from three months to ten years after a camp ends — and a nightly job enforces it. Erasure anonymises rather than deletes, so amounts, references and statuses survive for your accounts while the person does not.

Record DBS checks, first aid, safeguarding training and coaching qualifications for everyone who works at your camps. Expiry dates are tracked and flagged before they lapse; certificate numbers are stored securely and only the last four characters are ever shown.